CECAD

Regulations and Guidelines for meetings, events and traveling CECAD Research Center – News & changes valid from June 8, 2020

 

Dear All,

based on Cologne University guidelines from May 27th, 2020 and the University Hospital we further adapt SARS CoV-2-specific safety measures at CECAD. Importantly, these new regulations still comply with the overall goal to minimize infection and the spread of the corona pandemic at the campus to ensure the greatest possible safety for students, faculty, and staff. Therefore, please limit personal contacts whenever possible while working at the University campus.

 

No wearing of face-masks while working in the lab with chemicals or GVOs

There is a strict regulation not to wear face masks while working in the lab with chemicals or GVOs – provided the distance rule is observed - according to GBU / Hazard assessment (see Nr. 4.7: Activities involving hazardous substances, bio substances, genetic engineering, radioactivity), which must be followed.

We realize this sounds counterintuitive with previous rules, however, our labs have enough airflow to work safely.

In teaching situations, where you stand close to a person and do not keep the 1,5m distance, you have to wear a dispensable/one-way face-mask (see also Hazard assessment Nr.  4.7).

CECAD will distribute during this week once again disposable face masks to all work groups, however, they should be ordered by the work groups from now on (e.g. at the Uniclinics via srm ordering system, SAP-Nr. 224776).

In case of questions also with filling in the GBU, please contact Rüdiger Geis in the Central Office (hans-rüdiger.geis[at]uk-koeln.de, phone: 0221-478-84043).

 

External visitors

From June 8th on external visitors are allowed to enter the CECAD building for the following purposes:

  • Safety measuresin the CECAD building (organised by medfacilities)
  • Technical repairs in the facilities or labs (organised individually)

 

General rules for hosting outside guests:

  1. Please inform the entrance at least 2-3 days in advance
  2. Pick up the visitor(s) at the CECAD entrance and walk him/her out when work/meeting is finished
  3. Use the “meeting/visitors sheet” to document visit and leave a copy for the Central Office c/o Maria Vilgertshofer at the entrance or CECAD’s letter box (outside of the building, left side of the main entrance). This meeting information sheet is provided for downloading at the cecad website
  4. Safety and hygiene rules have to be strictly followed

 

  • Individual meetings with external people or job interviews (max. 2 external participants at one time)

Only do physical meetings when absolutely necessary!

 

For meetings/job interviews only the following rooms are available

Lecture hall (maximum of 9 people),

Seminar room 1.034 (maximum of 6 people),

Small seminar rooms EG.040 & EG.039 or EG.038 & EG.037 (maximum of 3 people)

 

Rules:

  1. In Advance: Book room through the CECAD booking system and inform Office (mail to maria.vilgertshofer@uk-koeln.de)
  2. Please monitor the meeting with “meeting/visitors sheet” and leave a copy for the Central Office c/o Maria Vilgertshofer at the entrance or CECAD’s letter box (outside of the building, left side of the main entrance). This meeting information sheet is provided for downloading at the cecad website
  3. Safety and hygiene rules have to be strictly followed

For job interviews we recommend to do personal interviews only with preselected candidates

Internal one-one meetings between members of the CECAD Research Center are allowed in lab specific offices according to people/space limit and/or distance and hygiene rules and do not have to be documented by the sheet mentioned above.

 

  • TEM and Imaging facility  

From June 8th one person can join a TEM session behind a transparent shield only in case supervision or technical advise is needed. All other hygiene rules including wearing face masks still apply.

Light microscopy platform can now be used by external people. Please enter only the microscope rooms when you have booked measuring session. Specific rules outlined for the use of the microscopes have to be followed.   

 

Teaching

  • Master, Bachelor thesis can be continued/started since April 20th within the framework of the general contact and hygiene rules (see Link)
  • Teaching courses in presence can be started after submission of a hygiene concept. Detailed concepts are currently developed by the Departments of the Natural Science Faculty (see Link), the Medical Faculty provides an assisting template (more information is provided under).
  • Examination rooms are accredited by the University[1] (more information is provided by the UoC or the faculties)

 

Traveling

According to Corona Entry Regulations NRW (version applicable from 30.5.2020) the following regulations are valid for private traveling outside Germany:

1. Stays abroad in member states of the European Union as well as Iceland, Liechtenstein, Norway, Switzerland, Great Britain and Northern Ireland of longer than 72 hours are generally permitted without a 14-day quarantine being imposed after return. However, this does not apply if, according to the statistical evaluations and publications of the European Center for Disease Protection and Control (ECDC), the number of newly infected persons in relation to the population is more than 50 cases per 100 000 inhabitants in the last seven days.

2. Travel to countries other than those referred to in point 1 is also possible without the need for post-return quarantine if the Robert Koch Institute (RKI) has explicitly stated that the epidemiological situation there makes protective measures for travellers entering and returning to the country unnecessary.

These instructions must be observed and information must be obtained before a possible start of the journey via the respective publication of the RKI, the Federal Ministry of Health and the ECDC, but also via a possible revision of the Corona Entry Regulation NRW.

The University Hospital Cologne strongly recommend that you also follow the applicable travel instructions and recommendations of the German Foreign Office.

 

Business trips: Until further notice, the university management will no longer approve any business trips. Exceptions may only be made in individual cases after an unavoidable necessity has been demonstrated. Requests should be addressed to the Rector and Chancelloror the Head of the University Hospital via the supervisor.

 

Please always check the current state of travel regulations, as they may change very fast!

 

 

 

                                                                                                                      (2020/06/08/SG)

Reminder of overall Hygiene and infection protection regulations installed since April 20th

 

Face-to-face events and working on campus are only permitted if the following protective regulations and spatial requirements can be guaranteed.

Instructions regarding minimum safety distance, hygiene, and the guidelines of the Robert Koch Institute will be posted in the entrance areas of all UoC buildings.

 

Mouth – nose covers

  • Wear a mouth-nose-cover at all times when on the UoC and UKK campus and in the building
  • Mouth-and-nose covers must be worn in all buildings of the UoC and UKK. They may only be removed if a person is alone in a room. The university strongly recommends that everyone should wear a mouth-and-nose cover on the entire campus (also outside of buildings).
  • As mouth-nose-covers simple type of coverings, i.e. self-made community masks – can be used as long as you do not work with patients. CECAD distributed community masks to all work groups (ca. 5 masks/employee) for this purpose.
  • Wearing a mouth-and-nose cover does not replace other protective measures as hand hygiene and minimum safety distance rules.
  • There is a strict regulation not to wear face masks while working in the lab with chemicals or GVOs – provided the distance rule is observed – according to GBU / Hazard assessment (see Nr. 4.7: Activities involving hazardous substances, bio substances, genetic engineering, radioactivity), which must be followed. We realize this sounds counterintuitive with previous rules, however, our labs have enough airflow to work safely.

(for details follow lab specific GBU / Hazard assessment Nr. 4.7: Activities involving hazardous substances, bio substances, genetic engineering, radioactivity).

 

Distance rules

  • Please keep always a minimum distance of 1,5 m to other persons
  • For face-to-face events, a minimum distance of at least 1.5 metres must be maintained between participants.
  • Employees who work in situations where the prescribed minimum safety distance cannot be maintained at all times have to wear masks or protections by transparent partitions must be installed.
  • Employees (including student and teaching assistants and the like) should wear disposable gloves when working in situations where they and other persons touch the same objects in quick succession. Things like keyboards may be cleaned regularly with household cleaning agents.
  • If a room is used by more than one person an area of at least 12.5 m2must be guaranteed for each person.

In addition, the above-mentioned minimum safety distance must be guaranteed. If the room is permanently used by more than one person, the safety distance should be greater than the minimum distance. The m2 of a room/lab etc determine the max. people that can work there at any given time. Please follow the attached map overview of a CECAD lab leaflet.

We recommend that each floor puts in measures that guarantee that in common rooms (cell culture, -80 rooms etc.) distance and number of people are according to the above rule.

 

Disinfection/sanitary facilities & Airing

  • Put measures in place to prevent infection (e.g. see www.infektionsschutz)
  • Rooms must be aired regularly.

 

CECAD

  • Soap dispensers and paper towels are made be available in all sanitary facilities. Normal soap is sufficient.
  • All accessible sanitary facilities are cleaned by UKR regularly. Hand disinfectant is provided in appropriate quantities. Door handles and handrails are cleaned regularly.
  • Individual work groups: The surfaces of laboratory equipment, tables, lab benches, desks as well as door handles need to be regularly disinfected. We strongly advise you to put a plan in place so that this is done. Point out the importance to all your co-workers of regular hand washing, cleaning of these surfaces and also airing social rooms, offices and labs where possible.
  • Finally, for microscope use within your own labs, CECAD recommends to follow the same instructions stipulated for the imaging facility. The facility can help where to get the necessary supplies for the microscopes

 

Avoiding personal encounters:

  • If you have any sign of acold, fever, chills, cough, running nose, headache, flu-like symptoms you need to stay at home immediately and inform your PI/responsible person.

Work can only be resumed 48 hours after you are free of symptoms.

 

  • If you were in contact with a person that is/was infected with SARS-CoV-2 have to stay at home for 14 days (in quarantine).

As already stipulated in previous emails, in case of a potential infection or an infection you must inform your PI as well as the CECAD leadership. Each case will of course be treated confidential.  They can also advise who to contact etc.

 

  • Do home office where ever possible, only come to the lab/building when required to do practical work.

 

Meetings / Events / Traveling

  • Lab meetings, seminars, journal clubs etc. should continue via videoconferencing.
  • No external visitors are allowed except of the situations outlined above. For all other visitors permission must be granted by CECAD Leadership.
  • Travel outside of Germany is allowed according to the current version of the Corona Entry Regulation of NRW (Corona-Einreise-Verordnung NRW) and the corresponding regulations of the UoC and the University Hospital.  Please always check the current state of travel regulations, as they may change very fast!

 

 


[1] Meldung von Prüfungen mit 20 oder mehr Teilnehmer*innen: Prorektorat für Lehre und Studium: prorektorat-lehre-studium[at]verw.uni-koeln.de

Raumzertifizierung für Präsenzprüfungen: Abteilung 54: Infrastrukturelles Gebäudemanagement:
Michael AbrahamTelefon +49 221 470-5880/ E-Mail m.abraham[at]verw.uni-koeln.de

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University of Cologne

Here you will find information provided by the Rectorate of the University of Cologne on current measures taken in regard to the coronavirus (SARS CoV-2).

University Hospital Cologne

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